The deadline doesn’t move. Your systems can’t either.
Everything in your office is confidential, and most of it is on a deadline. Client files, discovery, correspondence, billing — if your systems go down the week of a filing, or client data walks out the door, the damage isn’t just operational. We keep law-firm systems secure, documented, and dependable, so your technology is never the story.
Six bottlenecks we walk into, over and over
The filing-week outage
Texas courts e-file now, and the deadline on the docket doesn’t care that your server failed, your email is down, or the one PC with the filing credentials is frozen. Courts don’t extend deadlines because your technology did. The firms that never have this story are the ones whose failing drive got caught by monitoring on Tuesday instead of during Friday’s filing.
Discovery weight, scattered everywhere
One matter’s production lives on the partner’s laptop, another’s in a paralegal’s email, a third’s in a personal cloud account somebody opened in 2019. E-discovery productions are heavy, growing, and discoverable in every sense — and nobody can produce a complete, defensible set from four places at once.
The departed associate’s access
Former associates, clerks, contract help, and a co-counsel arrangement that ended last year — whose access to client files was never fully closed? Rule 1.05’s duty doesn’t end at your office door; it covers the nonlawyer assistants and vendors inside your systems too.
The metadata in the outgoing draft
Every electronic document carries metadata — tracked changes, comments, author history. The State Bar’s Ethics Opinion 665 is explicit: a lawyer’s duty of competence includes understanding that metadata can carry confidential information, and taking reasonable measures — scrubbing tools, format conversion — before a document goes to the other side.
The password half the office knows
Shared logins at the front desk. The paralegal’s password on a sticky note. One account for the whole practice system, so no one can say who opened a client file, or when. Confidentiality enforced by policy alone isn’t enforced at all.
Ransomware treated as an IT problem
At a law firm, ransomware isn’t just downtime — it’s a potential disclosure of privileged material, with notification duties behind it. Backups that are isolated, encrypted, and tested turn that scenario into a restore, not a notification event. Most firms we visit have never run the restore.
Your duty, enforced technically — not just promised
Your duty to protect client information isn’t just professional ethics — it has to exist in your systems: individual accounts (never shared logins), MFA on email and remote access, encryption on laptops that leave the office, and access that ends the day someone leaves the firm. Texas Rule 1.01’s commentary adds that competence includes the benefits and risks of the technology you use.
We build and maintain exactly that: the practice-management, time-and-billing, and document systems your firm runs on, monitored and backed up, with the e-discovery and litigation-support environment coordinated with your vendors when an issue is on their side.
Two rulebooks. One documented program answers both.
Rule 1.05 makes client confidential information the lawyer’s responsibility — and Texas ethics guidance extends it to cloud storage (Opinion 680, with reasonable precautions) and to document metadata (Opinion 665). The standard is reasonable, documented effort — which means the effort has to be demonstrable.
Texas SB 2610 (Business & Commerce Code Chapter 542, in force since September 1, 2025) gives Texas businesses under 250 employees a safe harbor: demonstrate a cybersecurity program conforming to a recognized framework and exemplary damages are barred after a breach. It is the same documentation discipline — and the same evidence your clients’ outside-counsel questionnaires and your cyber insurer are already asking for.
What “documented” looks like
- Unique logins and MFA for every attorney and staff member
- Same-day access removal when anyone leaves the firm
- Encrypted laptops for every device that leaves the office
- Client files in one managed system — not personal cloud accounts
- Metadata scrubbing on outgoing documents
- Isolated, encrypted backups — with restore tests on the calendar
That’s the standard our managed plans are built to — and the checklist below shows you where your firm stands against it.
Grade your own firm in about ten minutes.
A working checklist, not a brochure — the same items we check on site, keyed to the duties Texas firms actually carry: Rule 1.05 confidentiality, docketing and e-filing resilience, discovery control, and backups that respect privilege.
- Confidentiality self-checks keyed to Rule 1.05 and Opinions 665/680
- Deadline-risk checks — docketing, e-filing access, filing-week fallback
- The SB 2610 tiers — what Texas expects at your firm’s size
The $495 Network & Risk Assessment
We don’t guess about a network we haven’t looked at, and we don’t do free audits that are really sales calls. For a fixed $495, we examine your network, email security, backups, and who has access to what — and deliver a written findings report: what’s solid, what’s exposed, and what to fix first.
The report is yours either way — hand it to whoever you choose. If you sign a managed agreement within 30 days, the full $495 is credited toward your onboarding, so the assessment costs you nothing.
What the report covers
- Email security — SPF, DKIM, DMARC, and MFA coverage
- Endpoint protection status on every computer
- Backup coverage — and when a restore was last tested
- Access review — including accounts of people who’ve left
- A prioritized fix list in plain business language
Sales line: (361) 315-0017, Mon–Fri 8am–5pm CT.
Signs your firm has outgrown “call a guy when it breaks”
- Shared logins — or a paralegal’s password that half the office knows
- Former associates, clerks, or contract help whose access was never fully closed
- Client files split between a server, individual laptops, and personal cloud accounts
- No tested restore of your case files — the backup is assumed, not proven
- Laptops leave the office unencrypted
- A client or insurer asked about your security — and the answer took some assembly
Pricing for law firms
$150–$300 per seat, per month — security included in the plan, not sold as an add-on. Your exact price is confirmed in writing before you commit to anything. See what managed IT actually costs for a 20-person company, including the all-in math.
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“Valhalla Tech provides prompt, reliable service with an extremely knowledgeable staff. From start to finish, my experience was very positive. They are always willing to help at any time and take the time to explain things clearly, which really sets them apart. You can tell they care about their customers and stand behind their work. I highly recommend Valhalla Tech to anyone looking for great service and expertise.”
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“Called Valhalla Technology because we were having computer issues. They came out same day and were very professional. Told me what was wrong and fixed it. Ever since then if I have any issues, they always answer. Wouldn't think about using anybody else. We now use them for our phones as well! Just good product and service”
Other industries we serve
Dental Practices
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CPA & Professional Firms
Oil, Gas & Industrial
Construction & Contractors
Start with the $495 Network & Risk Assessment.
A fixed-fee, fixed-scope review of your network, email security, backups, and access controls — delivered as a written findings report with a prioritized fix list. The report is yours either way. Sign a managed agreement within 30 days and the full $495 is credited toward your onboarding.
Frequently asked questions
How do you protect client confidentiality?
Technically, not just by policy: individual accounts with MFA, encryption on devices, least-privilege access to client files, same-day access removal when someone leaves, and email authentication so your firm’s domain can’t be easily spoofed to clients. The assessment documents where you stand on each.
Do you support our practice-management / document software?
We support the environment those systems run in — workstations, network, backups, and access — and coordinate with your software vendor when an issue is inside their application, including e-discovery and litigation-support tools.
What if ransomware hit the firm?
With isolated, encrypted, tested backups, the firm restores instead of negotiating — and privileged material stays privileged. The assessment tells you honestly whether your current setup would hold up.
We’re a small firm. Is this built for us?
Yes — our plans are built for offices of roughly 10–25 people. Small firms carry the same confidentiality duties as large ones, with none of the IT staff. That gap is what we fill.
What does the $495 Network & Risk Assessment involve?
We review your network, email security, backups, and account access — including departed-staff accounts — and deliver a written findings report with a prioritized fix list, yours to keep either way. Sign a managed agreement within 30 days and the full $495 is credited toward onboarding. Call (361) 315-0017 to schedule.
Can we ethically keep client files in the cloud?
Yes, with reasonable precautions. State Bar of Texas Ethics Opinion 680 (2018) concluded that lawyers may use cloud services for client material when they take reasonable precautions in adopting and using the technology and keep a general understanding of how it works — and Texas Rule 1.01’s commentary treats understanding the benefits and risks of your technology as part of competence. In practice: a reputable provider, MFA, encryption, and documented access control. We set firms up to that standard and can show you the configuration.
How do we get started?
Call the sales line, (361) 315-0017, or send us a message. We serve law firms across the Coastal Bend — Portland, Corpus Christi, Sinton, Rockport, Ingleside, Aransas Pass, and Gregory.